Wallingford Public Library
Location: Wallingford, CT 06492 Document ID: AA194-5JTL Posted on: 2016-05-1305/13/2016 Job Type: RegularJob Schedule:Full-time
Will not pay relocation expenses
Minimum Education: Not Specified2016-06-12
Administrative Assistant/Bookkeeper
Full-Time Administrative Assistant/Bookkeeper
The Wallingford Public Library has an immediate opening for a detail-oriented team player to join its staff. Reporting to the Director, the Administrative Assistant/Bookkeeper is responsible for recording financial transactions, payroll and human resources record keeping, accounts payable, banking, tracking donations and memberships, and other administrative duties.
Major Duties and Responsibilities:
Financial Management
- Record all financial transactions, including purchases, sales, receipts, and payments
- Post information to QuickBooks and reconcile accounts to ensure accuracy
- Issue financial statements to Director and Board
- Compile information for the annual audit
- Calculate and issue financial analysis of the financial statements
- Maintain an orderly accounting filing system
- Maintain the annual budget
- Comply with local, state, and federal government reporting requirements
Payroll / Human Resources
- Process employee payroll
- Administer employee benefits
- Prepare labor reports and 1099s
- Maintain confidential records for all employees
- Track employee leave accruals
Accounts Payable
- Process bills and generate checks in a timely manner
- Collect current liability insurance certificates from onsite vendors; provide tax-exemption forms.
Money & Banking
- Empty coin-ops; count cash from cash drawers; reconcile daily fines; prepare daily cash drawers for service points
- Monitor credit card receipts
- Record cash receipts
- Prepare deposit slips and make deposits
- Reconcile multiple bank accounts
- Maintain petty cash funds
Administrative/Fundraising/Membership
- Maintain database of annual membership & other donations
- Assist Director with library-wide communication, posting meeting notices, and mailings
- Assist Board and Director with annual membership drive
- Receive, record, and acknowledge donations/memorial gifts
- Retrieve online gifts from Paypal account
Qualifications Profile:
- Bachelor’s Degree in Finance, Accounting, or Business Administration preferred
- Proven bookkeeping experience with demonstrated proficiency in Quickbooks software
- Solid understanding of basic bookkeeping and accounting payable/receivable principles
- Proven ability to calculate, post and manage accounting figures and financial records
- Data entry skills along with a knack for numbers
- Experience in payroll processing systems—proficiency in ADP a plus
- Proficiency in MS Office including Word and Excel
- Excellent written and oral communication
- Excellent attention to detail and organization
- Excellent customer service skills
- Collaborative work style
Note: The description is illustrative of tasks and responsibilities. It is not all-inclusive of every task or responsibility.
Hours:
37.5 hours per week, Monday-Friday 9 a.m. – 5 p.m. Occasional evening and weekend hours may be required.
Compensation:
- Administrative Assistant scale in 12 steps, depending on qualifications and experience (Range is $50,480-$60,670)
- 20 vacation days, 12 paid holidays, 2 personal days
- Medical and dental insurance
- Life insurance for employee
- TIAA-CREF retirement plan
To apply:
Send a meaningful cover letter, resume, and contact information for three references via email on or before the closing date of May 27, 2016.