Wallingford Public Library

Location: WallingfordCT 06492 Document ID: AA194-5JTL Posted on: 2016-05-1305/13/2016 Job Type: Regular

Job Schedule:Full-time
Will not pay relocation expenses
Minimum Education: Not Specified2016-06-12
 

Administrative Assistant/Bookkeeper

Full-Time Administrative Assistant/Bookkeeper

The Wallingford Public Library has an immediate opening for a detail-oriented team player to join its staff. Reporting to the Director, the Administrative Assistant/Bookkeeper is responsible for recording financial transactions, payroll and human resources record keeping, accounts payable, banking, tracking donations and memberships, and other administrative duties.

Major Duties and Responsibilities:

Financial Management

  • Record all financial transactions, including purchases, sales, receipts, and payments
  • Post information to QuickBooks and reconcile accounts to ensure accuracy
  • Issue financial statements to Director and Board
  • Compile information for the annual audit
  • Calculate and issue financial analysis of the financial statements
  • Maintain an orderly accounting filing system
  • Maintain the annual budget
  • Comply with local, state, and federal government reporting requirements

Payroll / Human Resources

  • Process employee payroll
  • Administer employee benefits
  • Prepare labor reports and 1099s
  • Maintain confidential records for all employees
  • Track employee leave accruals

Accounts Payable

  • Process bills and generate checks in a timely manner
  • Collect current liability insurance certificates from onsite vendors; provide tax-exemption forms.

Money & Banking

  • Empty coin-ops; count cash from cash drawers; reconcile daily fines; prepare daily cash drawers for service points
  • Monitor credit card receipts
  • Record cash receipts
  • Prepare deposit slips and make deposits
  • Reconcile multiple bank accounts
  • Maintain petty cash funds

Administrative/Fundraising/Membership

  • Maintain database of annual membership & other donations
  • Assist Director with library-wide communication, posting meeting notices, and mailings
  • Assist Board and Director with annual membership drive
  • Receive, record, and acknowledge donations/memorial gifts
  • Retrieve online gifts from Paypal account

Qualifications Profile:

  • Bachelor’s Degree in Finance, Accounting, or Business Administration preferred
  • Proven bookkeeping experience with demonstrated proficiency in Quickbooks software
    • Solid understanding of basic bookkeeping and accounting payable/receivable principles
    • Proven ability to calculate, post and manage accounting figures and financial records
    • Data entry skills along with a knack for numbers
    • Experience in payroll processing systems—proficiency in ADP a plus
       
  • Proficiency in MS Office including Word and Excel
  • Excellent written and oral communication
  • Excellent attention to detail and organization
  • Excellent customer service skills
  • Collaborative work style
     

Note: The description is illustrative of tasks and responsibilities. It is not all-inclusive of every task or responsibility.

Hours:
37.5 hours per week, Monday-Friday 9 a.m. – 5 p.m. Occasional evening and weekend hours may be required.

Compensation:

  • Administrative Assistant scale in 12 steps, depending on qualifications and experience (Range is $50,480-$60,670)
  • 20 vacation days, 12 paid holidays, 2 personal days
  • Medical and dental insurance
  • Life insurance for employee
  • TIAA-CREF retirement plan

To apply:

Send a meaningful cover letter, resume, and contact information for three references via email on or before the closing date of May 27, 2016.