Department:           Edsel Ford Memorial Library

Job Status:               Full-Time, Academic Year 

Supervisor:              Assistant Library Director     

FLSA:                         Non-exempt, hourly 

Work Schedule:      Work schedule: 40 hours weekly, including one evening

                                   a week (usually 4 hours) with participation in one weekend day

                                   in rotation (approximately one per month for 4–5 hours); balance of

                                   scheduling will be Monday to Friday, 8:00 a.m. – 4:30 p.m.  

 

POSITION SUMMARY:

The Library Services Desk is the first point of contact with our patrons, and the Access Services Coordinator oversees circulation, reserves, interlibrary loan, periodicals, and collection maintenance from this location. The desk is lively, and the library building houses both the Library and Information Technology Services (ITS), as well as classrooms and meeting rooms. No two days are the same, and every day is focused on providing excellent service helping unite patrons with library materials and services. This position requires flexibility, a joy of learning, attention to detail, and excellent communication and interpersonal skills.

 

ESSENTIAL FUNCTIONS:

• Oversees the day-to-day functioning of circulation and reserve operations, including management of Koha ILS circulation module, holds, notices, and patron records.

• Interacts with library patrons, including students, faculty, staff, and community members, and honors their privacy.

• Manages interlibrary loan services and periodical subscriptions, and coordinates with School mailroom.

• Responsible for collection maintenance, including shelving, shelf-reading, weeding, shifting, signage, and collection assessment.

• Assists in the development of library Web pages and tools, including LibGuides

• Maintains usage statistics and shares them with relevant departments.

• Schedules and staffs main desk, and assists library users with questions and requests.

• Other projects and tasks as assigned by the Assistant Library Director.

 

EDUCATION/TRAINING/EXPERIENCE:

• Bachelor’s degree or equivalent work experience required

• 2–4 years experience in a public, private, or school library or experience with high school students strongly preferred.

• Experience in customer service strongly preferred

 

SKILLS:

• A positive, flexible, and open attitude and professional demeanor: friendly, diplomatic, and adept at customer service.

• Excellent communication, organizational, and writing skills.

• An inquisitive and proactive outlook.

• A desire to foster healthy and long-standing work relationships with students, faculty, staff, and community members.

• Attention to detail and precision, as well as ability to see the big picture.

• Proficiency in the use of computers and the Internet.

• Ability to work effectively with colleagues, faculty, and academically-motivated teenaged patrons, in a demanding and rapidly changing environment.

 

PHYSICAL CONDITIONS:

• Repetitive (keyboard) motion

• Occasional bending, stooping, and reaching

• Periodically carrying boxes (up to 50lbs)

• Regularly pushes/navigates fully-laden book trucks

• Regularly stands for long periods

• Close vision, the ability to adjust focus, and comfort using a computer monitor for long periods of time

• Noise level in the work environment is usually quiet, but may vary considerably throughout the work day

• Given the persistent risks of the spread of the Covid-19 virus -- risks that are heightened due to the emergence of more highly transmissable variants -- all employees of the School are required to be fully vaccinated by their first day of work as a condition of employment.  Employees who are unable to receive the vaccine due to disability, medical condition, or a sincerely held religious belief may request an exemption, which will be reviewed by the School to determine the availability of any reasonable accommodations.

 

ADDITIONAL INFORMATION:

The essential functions and basic skills have been included.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities.  Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.

The Hotchkiss School is an equal opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities.  The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment, hiring, assignment, terms and conditions of employment, compensation, benefits, training, promotion, transfer, discipline and termination).

In accordance with applicable law, the School does not discriminate against any individual based on age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, national origin, physical disability, race, religious creed, sex, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic.