The Hotchkiss School

Location: LakevilleCT 06039 Document ID: A9184-3E1A Posted on: 2015-05-0805/08/2015 Job Type: Regular

Job Schedule:Full-time
Will not pay relocation expenses
Minimum Education: Associates2015-06-07
 

Advancement Services Associate

The Advancement Services Associate will apply the standards of practice defined within Advancement Services to complete report writing, data entry and high volume mailings and will serve as primary administrative support for the Capital Gift and Gift Planning teams. The Advancement Services Associate is a member of the Advancement Services team and as such will assist in preparing reports and financial data, data entry, managing mass mailing projects, web-site updates and other projects as assigned. The position calls for flexibility, excellent interpersonal skills, strong technical skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as the external constituency of alumni and parents. Strong computer skills, as well as sensitivity to confidential matters, are required.  The Advancement Services Associate will have the capability to adapt as the needs of the School and Department evolve.

DUTIES AND RESPONSIBILITIES:

  • Periodically perform gift entry into Raiser’s Edge as a backup for the Gift Manager.
  • Provide support to the Capital Gifts and Gift Planning officers by assisting with general administrative needs.
  • Provide support and assistance as needed for special events and projects organized by the capital and gift planning teams, as well as providing support for special events organized by the alumni/development office as a whole (e.g., Reunions.)
  • Generate mailings, reports and perform data entry.
  • Work with other teams in the Alumni & Development office to define needs, heighten efficiency and create new reports.
  • Facilitate efficient, accurate and customer-friendly communications/interactions with internal and external customers (faculty, staff, alumni, parents) in all areas related to both the Alumni/Development Office as well as The Hotchkiss School.
  • Additional duties and responsibilities as needed and assigned.

 

SKILLS AND EXPERIENCE REQUIRED:

  • Associates degree plus two years of experience in a fast-paced office environment, or an equivalent combination of relevant education/work experience.
  • Demonstrated experience and deep understanding of relational database schema and import/export functions.
  • Experience with Raiser’s Edge and/or Crystal Reports preferred.
  • Proficient in Microsoft Word Mail Merges, Excel Functions and Outlook.
  • Ability to maintain the confidentiality of sensitive information required.
  • A  team player with excellent organizational skills, ability to function, act, and make decisions independently, strong interpersonal skills, and ability to prioritize duties effectively .
  • Excellent writing, spelling, and grammar skills required.
  • Keen attention to detail.
  • Proven success working in a busy and diverse team environment