The Firm

We are a very small consulting firm located in the village of East Hampton, CT.  (See www.crashsafetyresearch.com and www.crashsafetysolutions.com)

 

The Position

Experienced Office Manager needed for well-established company in East Hampton.  The position is very hands on and requires someone accustomed to working for a smaller company where everyone is cross trained.  The Office Manager has responsibility for the day to day operation of the office and for coordination of 5 people.   As you might imagine with a forensic analysis firm, this is a fast-paced office where our plans for the next month can be changed by one phone call.

 

Some of the responsibilities include, but are not limited to:

 

Accounting and bookkeeping

-Using QuickBooks to maintain accounts payable, accounts receivable, bill paying, 

• Payroll
• Posting transactions
• Banking and postal tasks
• Monthly, quarterly and annual reports
• Sales & use tax filings
• Maintenance of office equipment and inventory
• Ordering office supplies

Project management

• Assign tasks to assure everything is done on time
• Oversee calendar to make sure work progresses on time
• Contact clients to coordinate work, site visits, testimony, and any other tasks that improves the work product and its delivery in a timely manner.
• Book travel arrangements
• Manage research projects to completion which includes data mining, and duties as experimental assistant.

Training coordinator

• This includes overseeing the sales and use of the software (teaching tool)
• Contacting users to assist them
• Arranging courses
• Development of necessary teaching materials (i.e. – pdfs and thumb drivers of course materials)
• Attending 6 to 8 user conferences (mostly in US and infrequently overseas).

Other tasks as assigned.