Secretary 2

Residential Life

University of Connecticut

Residential Life plays a vital role in the success of the University of Connecticut and its students by providing quality facilities, personnel, services, and programs that contribute to the mission of the University.  Our comprehensive, student-centered, residential program houses over 12,000 students.  Over 70% of the undergraduate student population resides in university-managed housing.  We offer our students an array of housing facilities and options to enhance their learning experience, including a variety of learning communities.

Position Responsibilities:  The Secretary 2 position independently performs a full range of secretarial support functions for the full-time professionals in the department.  The Secretary 2 serves a critical communication role during business hours and connects students, faculty, parents and other university stake holders with the appropriate resources and university services.

Example of Duties: This position will greet and direct visitors, answers and screens incoming calls and redirect appropriately; provides verbal and/or written information and assistance to staff and the public regarding Residential Life policies and procedures; coordinates with others both within and outside of the organization on a variety of non-routine matters. Also, arranges and coordinates meetings (including space and equipment) and researches, assembles and coordinates meeting materials if necessary; may take minutes of meetings and/or type them from a rough draft; maintains supervisor's schedules and arranges travel plans as needed.  Assists in making purchases and payments (within prescribed limits of authority); assists with managing the office budget (e.g. compiles figures,  reviews reports, verifies expense items); reconciles payment transactions and purchases made with university ProCards; maintains inventory and orders office supplies and equipment as needed; completes, processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.); maintains time, phone and attendance records; designs and initiates new forms and procedures to facilitate workflow. Composes, formats and types a full range of correspondence, such as letters, emails, reports, memos, course materials, manuals, drafts, etc. from rough draft, for own or supervisor's signature.  Proofreads for content and edits using knowledge of grammar, punctuation and spelling.  Designs, organizes and maintains files (including confidential files); updates and reviews reference materials and manuals. Position will be responsible for supervising, training and addressing disciplinary issues with student staff.  Performs related duties as required or assigned.

Eligibility Requirements: Applicants must have an active Secretary 2 exam score promulgated by the Department of Administrative Services.  State employees who have previously attained permanent status as a Secretary 2 or are currently working as a Secretary 2 may apply as a transfer.

Minimum Qualifications:  The ideal candidate should have considerable experience working in an office environment with a strong knowledge of office systems and procedures as well as demonstrated experience with business communication using proper grammar, punctuation and spelling.  Also, must have excellent interpersonal, oral and written communication skills; ability to multi-task and schedule and prioritize office workflow; operate office equipment including personal computers and other office equipment such as faxes, copiers and printers; strong skill set using Microsoft Office Suite including Word, Excel, Access and Outlook.  Applicants should have a proven ability to communicate effectively with a variety of individuals representing diverse cultures and backgrounds; ability to schedule appointments, meetings and travel for staff; effectively handle phone calls requiring knowledge of and sensitivity to the unit's functions; ability to take notes (shorthand, speedwriting or other method acceptable to the supervisor). Also, a comprehension of and experience with business math; some supervisory experience.

Preferred Qualifications: Experience working as a part of a multi-faceted student-oriented team in an education environment.

This is a permanent, full-time position, Monday through Friday with work hours of 8:00am to 5:00pm.  Applicants must possess an active Secretary 2 exam score or currently be a Secretary 2 or have held previous status as a Secretary 2.  Minimum hourly salary $21.73.

Interested applicants that are qualified should submit a cover letter, current resume and contact information for three (3) references including names, addresses and telephone numbers to Husky Hire at www.jobs.uconn.edu.  . To meet the criteria for this position, applicants with a Secretary 2 exam score MUST upload a copy of the DAS letter validating their exam score.  Applicants not submitting all the requested documentation will not be considered further for employment.  Application deadline is Friday, February 13, 2015. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check.  The University of Connecticut is an EEO/AA employer.  (Search #2015299)