Administrative Services Specialist II (UCP 4)

The Facilities Operations and Building Services

University of Connecticut

The Facilities Operations and Building Services (FOBS) Department at the University of Connecticut is seeking applications for an Administrative Services Specialist II to provide assistance and support in carrying out specialized administrative services for the department.  This position is responsible for coordinating various aspects of payroll, training and recruitment, and financial transactions that include purchasing and accounts payable for FOBS.  This position includes responsibility for reviewing documents for accuracy, completeness and compliance with regulations, policies and procedures; verifying and entering information into electronic systems and having approval authority; providing exemplary customer service to a varied audience, including department staff, management and outside vendors and agencies; and resolving problems requiring independent judgment and initiative.  This position will use a variety of electronic systems and databases and be expected to independently identify problems, systems errors and issues and have responsibility to follow-up as needed with the appropriate individual, office or outside vendor for resolution.  The successful candidate will also be expected to continually suggest process improvements to achieve efficiency and increase customer service and participate in defining or refining standard operating procedures for division-wide administrative and business operations.

Minimum Qualifications: Associate’s degree or equivalent combination of education and experience; three (3) or more years related experience; demonstrated knowledge of Payroll and/or Procurement methods; ability to independently resolve problems of various levels of difficulty; good organizational and interpersonal skills; good computer skills, including familiarity with Microsoft Office products; and must be willing and able to work occasional evening hours as well as regular work schedule hours during emergency closures/delayed openings due to inclement weather or for significant events that effect campus operations. 

Preferred Qualifications: Bachelor’s degree; experience with Kuali Financial Systems; experience using Clastime, or other electronic time and attendance systems; experience using a computerized maintenance management system; strong financial skills with experience reconciling accounts and systems; experience maintaining a large departmental organizational chart using software such as Visio or OrgPlus; advanced Excel skills; experience working in a unionized environment; experience administering payrolls; familiarity with procurement regulations; and excellent communication skills with the ability to explain complex rules and regulations to various coworkers in a variety of positions.

This is a full-time permanent position.  Position is categorized as Emergency Support Services/Essential Staff.  Salary will be commensurate with successful candidate’s experience and training.

Qualified applicants must submit a cover letter, resume and contact information for three professional references via Husky Hire at http://www.jobs.uconn.edu.  Please identify in your cover letter Search #2015267 and ensure your application materials demonstrate how you meet the stated minimum qualifications and any of the preferred qualifications you may also possess. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check.  The University of Connecticut is an EEO/AA employer. (Search # 2015267)